Tools for Nonscheduled Courses

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callout-successThis feature is available to Campus Admins, Instructors, Publishers, and User Group Managers depending on system configuration. These features require your system to have the Instructor Utilities menu enabled. 

 

The Instructor Utilities menu contains instrucutor led tools used for content where the Scheduling Tool is not required to create course sessions. 

Navigate to the Utilities Menu

  1. Log in with an account type mentioned above.
  2. Select the name of a product from the product menu on the left side of your home page.
  3. Scroll down to the Utilities menu.
utilities-menu
The utilties menu may not have all options shown enabled. 

Create and Enroll a New User

You may need to create a new account for a user who is taking a product and enroll them to that product.

  1. Navigate to the Utilities menu.
  2. Select Create User to start the three step creation process.
    utilities-create-user
  3. Step One: User Information.
    1. Complete all required fields on the form. This will be recorded on the user's profle page.
    2. Select Next Step at the bottom of the form.
  4. Step Two: User Enrollment.
    1. Select the check box in front of each group the user should belong to. Note that you may belong to multiple user groups.
    2. Select the check box in front of each product the use shoudl have access to. Note that if you belong to multiple groups, products are listed under each group.
    3. Select Next Step at the bottom of the form (or select Previous Step to go back and make a change; select Reset to clear all of the information and start over).
  5. Step Three: Confirm. 
    1. Confirm the accuracy of the entered information.
    2. Optionally notify the participant. Select the box at the bottom to send an email providing the participant with their login information. You may wish to first check with your site manager before selecting this option to make sure that the feature is set up for your system.
    3. Select Submit to complete the user creation.

Enrollment and Classroom Tools

The participant list is used to manage existing course enrollments and pending enrollments and offer some simple classroom tools. Select an item below that applies. 

Navigate to Participant List

  1. Navigate to the Utilities menu.
  2. Select the name of a product from the product menu on the left side of your home page.
  3. Scroll down to the Utilities menu and then select Participant Listparticipant-list

 

Products configured to restrict enrollment will place all users attempting to enroll onto the product a pending status. In this case, you must approve each enrollment and may also drop a user’s enrolment at any time. A user may also drop their own enrollment request prior to being approved. 

  1. Navigate to Utilities Participant List (see above).
  2. The list of enrolled users will show a status of pending to indicate that enrollment has not yet been approved.
  3. Select the check box in front of the names you wish to approve or decline.
  4. Select Approve or Decline at the top of the list.

callout-infoIf you are using the scheduling tool, you may want to Email Session Participants instead.

 

  1. Navigate to Utilities Participant List (see above).
  2. Select the check box in front of each name you want to email.
  3. Select the Email icon at the top of the page to generate the email list.
  4. Select Click here to email.
    particpant-list-email

callout-successThis feature is available to Instructors, depending on system configuration. Products must be configured with a completion rule to be marked as complete. 

 

This tool lets you grant completion to users who do not yet have a finish date such as a user who has met completion requirements without completing the test. Completion approval often used for blended courses that have an offline element to them. For example, an Instructor running a course may require the participant to email their final project in for review before the completion of the course can be determined. 

  1. Navigate to Utilities Participant List (see above).
  2. Select Completion Approval at the top of the page to generate a list of names for everyone registered to the product that needs to have their completion of the product manually approved.
  3. Select the check box in front of each name you want to  mark for completion.completion-approval
  4. Select Approve Checked at the top of the list. The completion approved field will read as either pending or approved, as applicable to the course configuration.
  1. Navigate to Utilities Participant List (see above).
  2. Select Name Tag at the top of the page to generate a printable list of names for everyone registered to the product.
  3. Select Print at the top of the name tag list to send the tags to your printer.

Label Dimensions

  • 8x10 paper size.
  • 10 label per page, depending on your print settings (e.g. scale). 
  • Width: 125px(3.3cm), height 155px(4.1cm) per name tag.

callout-infoIf you have the Scheduling tool enabled, you may wish to use the Session Attendance Sheet.

 

  1. Navigate to Utilities Participant List (see above).
  2. Select Attendance Sheet at the top of the page to generate a printable list of everyone enrolled to the product.
  3. Select Print at the top of the list to send the page to your printer.
    attendance-sign-in-sheet

Edit Course Name Date or Status

callout-successThis feature is available to Campus Admins, Publishers, and Instructors depending on system configuration. 

Edit Course Name or Date

  1. Log in with an account type mentioned above.
  2. Select the wrench tool from the product menu on the left side of your home page.
    wrench-tool
  3. Select the name of a product to change title/menu titles and publishing dates.
    edit-course-name-and-date
  4. Save.

Change Course Status

  1. Log in with an account type mentioned above.
  2. Select the wrench tool from the product menu on the left side of your home page.
    wrench-tool
  3. Select the box to the left of the course name.
  4. Select Activate or Deactivate as applicable at the top of the list.
    activate-inactivate

callout-infoA couse must have an active status before you can work it and let enrolled users view it.